Timesheet Submission

Timesheet Portal replaces your existing paper based system and gives you even more. Timesheets are submitted by workers online, and can approved by a their manager (or auto-approved) before they can be exported. Take a look at the summary of timesheet features below:

• Timesheet entry method can be customed - users can enter start/break/end times, total hours per day (decimal or HH:MM), total days (using drop-down lists)
• Support for custom rates (e.g. overtime, night shift, holiday shift, etc)
• User notes can be appended to timesheets, linked to a particular task in the timesheet
• Timesheet approval process supported
• Emails/text messages sent to approvers/employees when timesheets submitted/reviewed
• Possible to submit by text message
• Full audit history of timesheets - dates of submission, approval, etc
• Availability of mobile phone enhanced timesheet submission web pages

Online Expenses

If you're going to get rid of those paper timesheets, why not go green all the way and get rid of the paper expense forms as well! Timesheet Portal allows your contractors to submit expense forms online, and have them approved as well. You can manage all the expense forms from a single location on the Timesheet Portal dashboard. Some of expense reporting features below:

• Support for VAT (rate can be customised)
• Expense approval with email notifications on approval/rejection
• Completed forms can be downloaded as PDF/Excel
• Easy management page to monitor expense forms that havent been approved yet
• Backend expense management allows tracking of paid / unpaid expenses

Click on a screenshot below to see how it looks:

Reporting

Timesheet Portal supports a variety of reporting features and formats, making it easy to extract summarised data. You can enter job rates as well, so your reports can include costing information for your jobs.

• Create custom CSV & Excel reports
• Select which fields should be included in report
• Select order of report fields
• Filter by date, company, jobs or employees
• Group daily,weekly or monthly
• Create job cost reports or hours worked reports
• Create and save report templates to speed up report creation

System Branding

Timesheet Portal allows you to market your brand even when contractors are submitting timesheets and your clients are approving them. Check out our branding features below, and have a look at the screenshots to get an idea how you could have your system personalised.

• Logo branding for timesheet pages
• Customisable login page, where you can specify your own HTML and brand the page is if it were yours
• Customise email templates and email addresses so they appear to come from your own company
• Can have branded domain names e.g. yourcompany.timesheetportal.com, or use your own domain

Timesheet Management

Moving to online timesheets means you can now administer your timesheets from a single point, and you don't even need to be in the office to find out who's not submitted a timesheet yet. Timesheet Portal provides a range of features to make timesheet management a walk in the park. Have a look at the features summary below:

• Amend employee's timesheets
• Create timesheets and submit them on behalf of employees
• Approve or reject on behalf of approvers
• Full auditing of timesheet amendments
• Report on overdue timesheets
• Easily identify un-reviewed timesheets

System Integration

To create a completely transparent solution, Timesheet Portal can be integrated with your HR software system and payroll systems, keeping. This will automate the process of exporting your employees into Timesheet Portal, which can then export data into your payroll or other systems which may require Timesheet data.


To find out more about integration please contact us for a quote.